Latest Articles
- 10 Tips for Creating a Data Goldmine
I have been working with many clients who have their information in a database but are unable to get the information they want or know where to find it. Usually the culprit is a series of issues that come together to create the perfect storm of inefficiency. The tips below will help you to prevent this storm and maximize the information in your database to increase productivity and profits.
- How to Make More Money in 2012 with Data Driven Decisions
I have mentioned in many of my articles about metrics. Things we use to measure success and how far you are from reaching your goals. Data is much more than that – it is a valuable tool to make solid business decisions. It also helps you to save as well as make money. Below are some of the metrics you can use to help grow your bottom line in 2012.
- Why Effective Reporting Makes You Money
Many organizations today rely heavily on their technology to get things done. This is something that will become increasingly important as we move into the future. Those who have learned to leverage the information they have can effectively market, close sales, produce their products or services quicker and save money on maintaining those customers. One way to achieve this is through effective reporting.
- Top 10 Reasons Why You Need a Bookkeeping System
As technology progresses it is becoming increasingly important for companies and non-profits to track their information. In a previous article I discussed how to maximize your customer relationship management software. This month I am going to talk about your bookkeeping system. These two areas tend to be neglected by a new business or existing businesses using an effective system that is too difficult to maintain. Either scenario will cost you money, time and sales. Below are the top 10 reasons why you should use a bookkeeping system.
- 7 Ways to Keep Your Database from Becoming a Digital Clothes Hanger
As part of the new reality, organizations are doing more with less. This translates into reduced staff, resources and in some cases office space. This has created the necessity to examine how organizations can use technology to be more efficient. One way is to purchase Customer Relationship Management (CRM) Software. Doing a thorough research process and testing prior to buying your system. Once purchased, I encourage you to take the necessary steps to avoid it becoming a digital clothes hanger – aka an unused treadmill. Here are some tips on how to avoid this dilemma for yourself.
Effective Delegation
Most business owners are resistant to delegating their work to an assistant or bookkeeper. Part of this is a control issue and the other a time issue. As a professional organizer I hear I can do it quicker myself. What is not accounted for in this equation is the time taken away from generating income. The easiest tasks to delegate are those that are either non client facing or you dislike the most.
Bookkeeping and administrative tasks are the easiest to get off your plate. Pay the money for a qualified bookkeeper. This will free up a considerable amount of time. Check with your accountant who would be a good fit for your business and needs. If they do not have someone to recommend Certified Public Accountant Paul Rafanello, at 845.986.8776 or at http://www.prcpa.biz, is an excellent referral source.
The other important component of this equation is the administrative functions. Some of these include:
Receptionist
Email Screening
Mailer prep and send
Shipping
Composing correspondence
Filing
Prep for bookkeeper
Scheduling appointments
Maintain customer database
The tasks vary depending on your business and needs. Having a list of tasks gives you the skeleton for a job description and a measure for what the person is expected to accomplish. The key is to properly train the person on the front end thus saving time on the back end. Also, work with a staff agency to review what you expect and what skills a qualified candidate would need. Another route would be a virtual assistant. This may be more cost effective than hiring staff. If you consider using a virtual assistant conduct a thorough interview of the company. Personal information about you, your company, employees and customers will be communicated to this assistant if utilized for administrative functions. As a result, make sure that confidentiality, identity theft and data protection are part of their services.
The goal is to get off your plate as many non client facing and administrative duties as possible so you can do what you are good at making money.